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How Do I Register To Collect Sales Tax in New York?

  • Sales Tax
  • February 10, 2016 | Suzanne Kearns

If you live in New York or have nexus there, you’ll have to register with the Department of Taxation before you begin selling and collecting sales tax. New York makes it easy for sellers by providing a detailed checklist for each step you’ll need to take to get registered. Here’s an easy guide to help you get started.

Register Before you Begin Selling

It’s necessary to register with the Tax Department 20 days before you plan to begin selling taxable items. Once you register, you will be sent a Certificate of Authority, which allows you to collect sales tax and accept tax exemption certificates in the state of New York.

You should visit the New York State License Center to apply for the Certificate of Authority. Once you apply, the certificate will be mailed you. But remember, it’s not legal to make sales of taxable items to New York consumers until you receive it. To apply, you will need the following documents:

Select the Type of Certificate You Want

When you apply for the Certificate of Authority, you’ll be given a choice between a temporary or regular certificate. A temporary certificate is for those sellers who don’t intend to sell to New York residents long-term; it’s only good for 12 months with specific start and end dates. Because you will only be allowed to apply for one temporary certificate in a 12 month period, the Tax Department suggests applying for a regular certificate so you won’t have to worry about renewing it if you continue doing business in the state.

If you run into questions during the process, New York State has a phone number dedicated to helping people with sales tax questions. You can call the Sales Tax Information Center at 518-485-2889. Or you can visit our New York State Sales Tax Guide for answers to all your questions.

Avalara Author
Suzanne Kearns
Avalara Author Suzanne Kearns